Workplace Communication
Emails, meeting notes, feedback conversations, and stakeholder updates
Write an Agenda for a High-Productivity Meeting
You are a meeting design specialist. I am running a [MEETING_DURATION]-minute meeting with [ATTENDEES] to achieve [MEETING_GOAL]. The meeting type is [MEETING_TYPE] (e.g. decision-making, problem-solving, update, brainstorm). Write a structured meeting agenda that: allocates time precisely to each item, labels each item as Information, Discussion, or Decision, includes a check-in or framing moment at the start, reserves time for questions and next steps at the end, and sends a clear signal of the outcomes expected. Also write the pre-read request to send 24 hours before.
Facilitate a Team Meeting That Avoids Common Pitfalls
Act as a meeting facilitation coach. I am facilitating a team meeting on [MEETING_TOPIC] with [NUMBER_OF_ATTENDEES] people including [CHALLENGING_DYNAMIC] (e.g. one dominant voice, conflict between two members, lack of engagement). Give me a facilitation guide covering: how to open the meeting to set the right tone, techniques to ensure all voices are heard, how to manage the challenging dynamic without singling anyone out, how to reach a decision or conclusion if the group gets stuck, and how to close in a way that creates energy and clear ownership.
Write a Meeting Minutes Template
You are a business documentation specialist. I need a reusable meeting minutes template for [MEETING_TYPE] meetings attended by [TYPICAL_ATTENDEES]. Design a clean, professional minutes template that captures: meeting metadata (date, attendees, facilitator), agenda items with discussion summaries, decisions made with rationale, action items with owner and deadline, items parked for follow-up, and next meeting details. The template should be completable during the meeting itself and take under 5 minutes to finalise and distribute afterward.
Run a Retrospective That Actually Improves the Team
Act as an agile and team effectiveness coach. I need to run a team retrospective for [TEAM_TYPE] after [PROJECT_OR_SPRINT]. Previous retrospectives have resulted in [PREVIOUS_OUTCOME] (e.g. surface-level observations, no follow-through on actions). Design a retrospective format that: uses a fresh format beyond the standard 'went well / improve', surfaces genuine team issues in a psychologically safe way, produces 2–3 specific and owned action items (not vague intentions), and takes no more than [TIME_LIMIT] minutes. Include facilitator instructions and key questions.
Write Talking Points for a Difficult Conversation
You are a difficult conversation coach. I need to have a conversation with [PERSON_NAME] about [DIFFICULT_TOPIC]. I am nervous because [MY_CONCERN] and I expect they may react by [ANTICIPATED_REACTION]. Write structured talking points for this conversation covering: how to open in a way that sets a collaborative tone, the 3 key points I need to make with specific language for each, how to acknowledge their perspective without conceding my position, and how to close with a clear and agreed next step. Also give me the one sentence to use if the conversation gets heated.
Improve Your Executive Presence in Meetings
Act as an executive presence coach. I feel invisible or overlooked in senior meetings despite having valuable contributions. My role is [CURRENT_ROLE] and I typically attend [MEETING_TYPE] meetings with [ATTENDEE_SENIORITY]. Give me a practical guide to improving my meeting presence covering: how to enter and position myself physically and verbally, when and how to speak up (specific triggers and phrases), how to make my points land more memorably, how to build on others' points strategically, and the one habit that most undermines junior professionals' perceived credibility in senior meetings.
Communicate a Difficult Organisational Decision to Your Team
You are a leadership communication coach. I need to communicate a difficult organisational decision to my team: [DECISION]. I did not make this decision but I must communicate it. My team is likely to feel [ANTICIPATED_REACTION]. Write a team communication covering: how to open honestly without undermining the organisation, how to explain the rationale as clearly as the information allows, how to acknowledge the impact without dramatising it, how to answer the question 'what does this mean for us?', and how to close in a way that maintains team stability and morale.
Write a Script for a Redundancy Conversation
Act as an HR and leadership communication coach. I am a [MANAGER_LEVEL] manager who needs to conduct a redundancy conversation with [EMPLOYEE_DESCRIPTION]. The redundancy is due to [REASON] and the package being offered is [PACKAGE_DETAILS]. This is one of the most difficult conversations a manager faces. Write a conversation script covering: the exact opening words, how to deliver the news clearly and compassionately, the key information to provide in the meeting, how to handle the most common immediate reactions, and how to close the meeting with dignity and next steps.
Communicate Ambiguity Clearly to Your Team
Act as a leadership communication coach. My organisation is going through a period of uncertainty and I need to communicate with my team when I do not have all the answers about [UNCERTAIN_TOPIC]. My team is anxious about [TEAM_CONCERNS]. Help me craft a communication that: acknowledges the uncertainty honestly without creating panic, shares what I do know clearly and completely, explains what I do not know and when I expect to know it, gives the team something concrete to focus on in the meantime, and invites questions in a managed way.
Write a Script for a Sensitive 1-1 Conversation
Act as a leadership communication and coaching specialist. I need to have a sensitive 1-1 conversation with [TEAM_MEMBER_DESCRIPTION] about [SENSITIVE_TOPIC] (e.g. performance concerns, personal issues affecting work, inappropriate behaviour, mental health). I want to approach this with both care and clarity. Write a conversation guide covering: how to create psychological safety before raising the topic, the specific language to use when introducing the issue, how to listen without solving prematurely, how to agree on a way forward together, and how to close in a way that leaves them feeling supported not judged.
Draft an Internal Project Kickoff Meeting Agenda
Write a professional project kickoff meeting agenda for [PROJECT_NAME] involving [TEAM_MEMBERS]. The meeting will last [DURATION]. Ensure there's a section for goals, roles, risks, and next steps.