Showing 640 prompts
Build a Weekly Review and Planning Ritual
Act as a productivity systems coach. I want to build a weekly review and planning ritual that keeps me on track across my work and personal goals. I have [TIME_AVAILABLE] available each week for this ritual. My key areas of focus are [FOCUS_AREAS]. Design a weekly review template covering: a capture and clear phase (processing all open loops), a review phase (projects, goals, and metrics), a plan phase (next week's priorities and calendar), and a reflect phase (one learning and one win). Include the exact questions to ask in each phase.
Prioritise a Overwhelming Task List Using a Framework
You are a task prioritisation coach. I have an overwhelming task list and do not know where to start. Here are all my current tasks: [TASK_LIST]. My most important goal right now is [MOST_IMPORTANT_GOAL] and my deadline pressure is [DEADLINE_CONTEXT]. Apply the Eisenhower Matrix (Urgent/Important) to sort my tasks into 4 quadrants, then give me: the top 3 tasks to do today, the tasks I should delegate or drop entirely, the tasks I should schedule for later, and a rule of thumb I can use daily to avoid this overwhelm recurring.
Design a Time-Blocked Weekly Calendar
Act as a calendar design and time management coach. I want to redesign my weekly calendar using time-blocking. My role is [PROFESSIONAL_ROLE] and my key responsibilities are [KEY_RESPONSIBILITIES]. I have [FIXED_COMMITMENTS] that cannot move and I want to protect [DESIRED_DEEP_WORK_HOURS] hours per week for deep work. Design a 5-day time-blocked calendar template that: groups similar tasks into themed blocks, protects a daily deep work window, batches meetings into specific days or times, builds in buffer time for the unexpected, and includes a shutdown routine.
Stop Procrastinating on a Specific Task or Project
You are a procrastination and behavioural productivity coach. I have been procrastinating on [TASK_OR_PROJECT] for [DURATION]. The reason I keep avoiding it is likely [MY_GUESS_AT_REASON] (e.g. fear of failure, overwhelm, perfectionism, lack of clarity). Diagnose the real cause of my procrastination and give me: a 5-minute immediate starter action to break inertia right now, a commitment device to make avoidance harder, the minimum viable version I can complete to build momentum, and a reframe that changes how I think about this task.
Build a Morning Routine That Maximises Productivity
Act as a morning routine and peak performance coach. I want to design a morning routine that sets me up for a high-productivity day. I have [TIME_AVAILABLE] before work begins and my biggest morning challenge is [MORNING_CHALLENGE] (e.g. checking phone immediately, skipping exercise, rushing). My work requires [COGNITIVE_DEMAND_LEVEL] cognitive performance. Design a morning routine covering: wake-up protocol, physical activation, mental preparation, and transition into work. Include a minimum viable version for rushed mornings and a full version for ideal days.
Manage Multiple Projects Without Dropping Balls
You are a multi-project management and productivity coach. I am currently running [NUMBER_OF_PROJECTS] projects simultaneously as a [PROFESSIONAL_ROLE]. My biggest challenge is [PROJECT_MANAGEMENT_CHALLENGE] (e.g. context switching, missing deadlines, losing track of status). Design a lightweight multi-project management system covering: a simple project dashboard I can maintain in under 10 minutes per week, a daily switching protocol that minimises context-switching cost, a weekly project review checklist, how to communicate progress across projects to stakeholders, and the one project management habit that prevents most missed deadlines.
Create a 90-Day Goal Planning System
Act as a 90-day goal planning and execution coach. I want to set and execute meaningful goals over the next 90 days. My key areas of focus are [FOCUS_AREAS] (e.g. career, business, health, relationships, learning). My biggest goal execution challenge is [EXECUTION_CHALLENGE] (e.g. setting too many goals, losing momentum, no accountability). Design a 90-day planning system covering: how to set 1–3 goals per area (not 10), how to break each goal into monthly milestones and weekly actions, a progress tracking method that takes under 5 minutes per week, and a monthly recalibration protocol.
Reduce Meeting Load Without Damaging Relationships
You are a calendar management and boundary-setting coach. I am currently spending [MEETING_HOURS] hours per week in meetings and it is leaving no time for deep work. My role is [PROFESSIONAL_ROLE] and I cannot decline all meetings. Help me design a meeting reduction strategy covering: a framework for deciding which meetings are truly necessary, scripts for politely declining or delegating meetings, how to convert recurring meetings to async updates, how to negotiate shorter meeting times, and what to do with the reclaimed time to maximise its value.
Design a Personal Capture and Inbox-Zero System
Act as a personal productivity and Getting Things Done (GTD) coach. My mind is constantly cluttered with unprocessed tasks, ideas, and commitments. I want to build a reliable capture and processing system. My current tools are [CURRENT_TOOLS] and my main capture failure points are [FAILURE_POINTS]. Design a capture and inbox system covering: what to capture and what not to, where to capture (single trusted inbox), a daily 10-minute processing ritual, how to turn captured items into actions, projects, or reference, and how to maintain the system without it becoming a burden.
Achieve Deep Work in a Distraction-Heavy Environment
You are a deep work and focus coach. I struggle to achieve deep work because of [DISTRACTION_SOURCES] (e.g. open-plan office, Slack notifications, domestic interruptions). My role requires [DEEP_WORK_TYPE] (e.g. writing, coding, analysis, strategy). Design a deep work protocol for my environment covering: how to signal unavailability to others, the physical or digital environment setup for focus, a focus session structure (duration, warm-up, and recovery), how to handle the urge to check notifications mid-session, and how to rebuild the deep work habit if it breaks down.
Build a Second Brain for Knowledge Management
Act as a personal knowledge management and second brain coach. I want to build a digital second brain to capture, organise, and retrieve information I consume (articles, books, podcasts, meeting notes). My current tools are [CURRENT_TOOLS] and my knowledge management problem is [KM_PROBLEM] (e.g. I save everything but find nothing, I take notes but never use them). Design a second brain system using the PARA method (Projects, Areas, Resources, Archive) or equivalent covering: what to save and what to skip, the folder structure, a note-taking template, and a weekly review to make the knowledge actionable.
Break Down a Big Goal Into Actionable Steps
Act as a goal decomposition and execution coach. I have a big goal I want to achieve: [BIG_GOAL] by [TARGET_DATE]. I have been stuck because the goal feels overwhelming or unclear. Break this goal down into: a clear definition of what done looks like (success criteria), the 3–5 major phases or milestones on the way to the goal, the first 10 specific actions in priority order, the most likely obstacle I will face and how to pre-plan around it, and a weekly check-in question to keep me honest with my progress.