Showing 453 prompts
Set Up a Personal CRM to Manage Professional Relationships
Act as a personal CRM and relationship management specialist. I want to build a simple personal CRM to track and nurture my professional network. My network includes [NETWORK_TYPES] (e.g. clients, prospects, mentors, collaborators) and I currently manage [NETWORK_SIZE] contacts. I want to use [PREFERRED_TOOL] or a recommendation. Design a personal CRM system covering: the fields to track per contact, how to categorise relationships by warmth and type, a follow-up cadence for different relationship types, a weekly 20-minute relationship maintenance ritual, and how to make the system feel organic rather than transactional.
Build a Reading and Learning System That Retains Knowledge
You are a learning efficiency and knowledge retention coach. I consume a lot of content — [CONTENT_TYPES] — but retain very little of it. My goal is to become better at [LEARNING_GOAL]. Design a reading and learning system covering: how to choose what to read or consume (curation over consumption), active reading techniques that force deeper processing, a note-taking system that captures insights in your own words, a spaced repetition approach to revisit key ideas, and a 'learn by doing' protocol to apply new knowledge within 48 hours of consuming it.
Create a Freelancer or Consultant Business Operating System
Act as a solo business systems and productivity coach. I am a [FREELANCER_OR_CONSULTANT_TYPE] and I want to build a complete business operating system so nothing falls through the cracks. My key business functions are [BUSINESS_FUNCTIONS] (e.g. client delivery, sales, finance, marketing, admin). Design a solo business OS covering: a single tool setup or stack to manage all functions, the core workflows for each business area, a weekly business review ritual (under 30 minutes), key metrics to track monthly, and the 3 systems that solo professionals most commonly skip but that cause the most pain at scale.
Build a Content Production System for Consistent Output
Act as a content production systems coach. I want to produce [CONTENT_OUTPUT_GOAL] (e.g. 3 LinkedIn posts per week, 1 newsletter, 2 blog posts per month) consistently without burning out. My available time for content creation is [AVAILABLE_TIME] per week. Design a content production system covering: a weekly content planning session (30 minutes), a batch creation workflow, an AI-assisted drafting process, a review and publishing checklist, a content recycling system to repurpose old content, and how to build a 2-week content buffer so you are never posting in a panic.
Diagnose and Fix a Broken Personal Productivity System
Act as a personal productivity systems diagnostician. My productivity system has broken down and I am struggling to stay on top of my work. Here is what my current system looks like: [CURRENT_SYSTEM_DESCRIPTION]. The symptoms I am experiencing are [SYMPTOMS] (e.g. missed deadlines, constant overwhelm, reactive rather than proactive work). Diagnose the root causes of my system failure and prescribe a repair plan covering: the 3 most likely structural causes of breakdown, the minimum viable fix to restore basic function this week, a longer-term redesign plan, and the one new habit that will prevent this breakdown recurring.
Improve Focus Using the Pomodoro Technique
You are a focus and time-management coach. I want to use the Pomodoro Technique to improve my focus for [WORK_TYPE] tasks. I have tried it before but struggled with [PREVIOUS_CHALLENGES] (e.g. sessions being too long, interruptions, rigid schedule). Design a personalised Pomodoro protocol covering: the optimal session and break length for my work type, how to handle unavoidable interruptions mid-session, what to do during breaks to maximise recovery, how to adapt the technique for creative versus analytical work, and a 2-week implementation plan to make it a habit.
Eliminate Digital Distractions and Reclaim Focus
Act as a digital wellness and focus coach. I am constantly distracted by [DIGITAL_DISTRACTIONS] (e.g. social media, news sites, Slack, YouTube) and it is affecting my work quality and deep work time. My work requires me to be online and connected. Design a digital distraction elimination plan covering: a smartphone setup for work focus, browser extensions and settings to block distracting sites, how to handle social media without completely disconnecting, a notification audit across all my devices, and a 30-day digital declutter protocol that does not require extreme willpower.
Design a Fast Learning System for a New Skill
You are a rapid skill acquisition and learning systems coach. I want to learn [NEW_SKILL] to a [TARGET_PROFICIENCY_LEVEL] standard. I have [AVAILABLE_LEARNING_TIME] per week and [PRIOR_KNOWLEDGE] in this area. Design a fast learning system covering: how to deconstruct the skill into its highest-leverage sub-skills, the best resources for my learning style of [LEARNING_STYLE], a daily practice structure, how to get feedback on my progress, milestones to measure progression, and the one learning mistake that wastes the most time when learning [NEW_SKILL].
Create a System to Stay Organised With Physical and Digital Files
Act as a file organisation and productivity systems coach. My digital and physical files are disorganised and I waste [TIME_WASTED] searching for documents per day. I work in [WORK_CONTEXT] and my file types include [FILE_TYPES]. Design a complete file organisation system covering: a digital folder structure I can implement today, a consistent file naming convention, how to handle shared drives versus personal storage, an annual file archiving ritual, and a physical desk and document organisation system for the items I need nearby. Include a one-time organisation sprint plan to get everything sorted in a weekend.
Build a Journalling Practice for Professional Clarity
You are a journalling and reflective practice coach. I want to use journalling to gain more clarity and direction in my professional life. I have tried journalling before but abandoned it because [PAST_FAILURE_REASON] (e.g. felt pointless, too much blank page, too time-consuming). Design a professional journalling practice covering: the optimal journalling format for professional clarity (not a diary), 5 specific daily prompts for a 5-minute session, a weekly deeper reflection format, how to use journalling to make better decisions and solve stuck problems, and how to review past journal entries for patterns.
Design a Personal Annual Review Process
You are an annual review and life design coach. I want to do a thorough personal annual review to reflect on the year past and set meaningful intentions for the year ahead. My key life and work areas are [LIFE_AREAS]. Design a complete annual review process covering: a review phase (what happened, what worked, what did not), a learning phase (key lessons and patterns), a letting go phase (what to stop doing), a design phase (setting intentions not just goals for the year ahead), and a planning phase (turning intentions into quarterly milestones). Include the specific questions to ask in each phase.
Set Up a Frictionless Meeting Scheduling System
You are a calendar and scheduling productivity specialist. I waste significant time going back and forth to schedule meetings. I hold [MEETING_TYPES] and see approximately [MEETINGS_PER_WEEK] external meetings per week. I use [CALENDAR_TOOL]. Design a frictionless meeting scheduling system covering: the best scheduling tool for my use case (Calendly, Cal.com, or similar), how to set up booking pages for different meeting types, how to protect focus time from being booked, the email copy I should use to share my scheduling link naturally, and how to handle those who insist on scheduling by email despite having my link.