Showing 689 prompts
Write a Professional Email to a Senior Stakeholder
You are a professional communications coach. I need to write an email to [SENIOR_STAKEHOLDER_TITLE] at [COMPANY_OR_DEPARTMENT] about [EMAIL_PURPOSE]. The context is: [CONTEXT]. My desired outcome from this email is [DESIRED_OUTCOME]. Write a professional email that: opens with the most important information first (BLUF — Bottom Line Up Front), is appropriately concise for a senior audience, uses clear and direct language without being blunt, and ends with a single specific ask or next step. Maximum 200 words. Also suggest an effective subject line.
Write a Difficult Email Delivering Bad News
You are an executive communications coach. I need to write an email delivering difficult news to [RECIPIENT_TYPE]: [BAD_NEWS_SUMMARY]. The recipient is likely to feel [LIKELY_REACTION] and my goal is to be honest, empathetic, and clear while maintaining the relationship. Write a structured email using the MADE format: Message (state the news clearly upfront), Action (what happens next), Detail (context and reasoning), and Empathy (acknowledge impact). Under 250 words. Also advise whether this should be delivered by email or a call first.
Write a Professional Apology Email
You are a professional communications advisor. I need to write an apology email to [RECIPIENT_TYPE] regarding [WHAT_WENT_WRONG]. The impact of my mistake was [IMPACT]. I want to apologise sincerely without being excessively self-critical or making excuses. Write an email that: acknowledges what happened specifically (no vague 'if you were offended' language), takes clear ownership, states concretely what I am doing to fix it or prevent recurrence, and closes by re-affirming my commitment to the relationship or deliverable. Under 180 words.
Write an Email to Escalate an Issue Professionally
You are a professional escalation communications coach. I need to escalate an unresolved issue to [ESCALATION_RECIPIENT] regarding [ISSUE_DESCRIPTION]. I have already tried [PREVIOUS_ATTEMPTS] to resolve it without success. The business impact of this remaining unresolved is [BUSINESS_IMPACT]. Write an escalation email that: summarises the issue and history objectively (no blame), clearly states the business impact, proposes a specific resolution or decision needed, and sets a clear timeline. Firm but professional — no emotional language. Under 220 words.
Write a Project Status Update Email for Stakeholders
Act as a project communications specialist. I need to send a weekly status update email for [PROJECT_NAME] to [STAKEHOLDER_GROUP]. Current status: [STATUS_RAG] (Red/Amber/Green). Key updates this week: [KEY_UPDATES]. Issues or risks: [ISSUES_AND_RISKS]. Next week's priorities: [NEXT_PRIORITIES]. Write a structured status update email that is scannable in under 60 seconds, leads with the status and headline news, uses a consistent format stakeholders can rely on week to week, and flags risks clearly without causing unnecessary alarm.
Set Up a Team Communication Charter
Act as a team effectiveness coach. My team of [TEAM_SIZE] people uses [COMMUNICATION_TOOLS] and we have recurring issues with: [COMMUNICATION_PROBLEMS] (e.g. too many messages after hours, unclear ownership in group chats, email overload). Create a one-page Team Communication Charter covering: which channel to use for which type of message, response time expectations by channel and urgency level, after-hours communication norms, meeting vs async decision norms, and how to signal urgency without creating a culture of constant availability.
Communicate a Policy Change to Your Team
You are an internal communications specialist. I need to communicate a policy change to my team of [TEAM_SIZE] regarding [POLICY_CHANGE]. The change takes effect [EFFECTIVE_DATE] and the reason for the change is [REASON]. I anticipate the team may feel [ANTICIPATED_REACTION]. Write a team communication that: states the change clearly and early, explains the rationale honestly, acknowledges any impact on the team, gives clear guidance on what changes in practice, and invites questions. Write both an email version and a brief Slack announcement version.
Write an Email Pushing Back on an Unreasonable Request
Act as an assertive communication coach. My [REQUESTER_TYPE] has asked me to [UNREASONABLE_REQUEST] and this is unreasonable because [REASON]. I want to push back professionally without damaging the relationship or appearing uncooperative. Write an email that: acknowledges the request and the underlying need, explains my constraint clearly without over-apologising, proposes an alternative or partial solution, and invites a conversation to find a workable path forward. Assertive and constructive — not passive or aggressive. Under 180 words.
Write a Response to a Complaint Email From a Client
You are a client relations communications coach. I have received this complaint email from a client: [COMPLAINT_EMAIL]. The facts of the situation are: [ACTUAL_FACTS]. Write a professional response that: acknowledges their experience without admitting liability where inappropriate, expresses genuine empathy, provides a clear explanation or resolution, outlines the next step or remedy, and closes in a way that rebuilds confidence. Under 220 words. Tone: calm, accountable, and client-centric.
Manage Email Overload With Smart Templates
Act as a productivity and communications coach. I receive approximately [NUMBER] emails per day and spend [HOURS] hours a day on email. The most common types of emails I send repeatedly are: [COMMON_EMAIL_TYPES]. Create a set of 5 smart email templates I can use with minimal personalisation for the most frequent scenarios. Each template should have: a subject line formula, a 3-part structure (context, content, close), and clear [PLACEHOLDER] markers I can fill in within 60 seconds. Templates should sound human, not automated.
Structure a Business Presentation for a Senior Audience
You are an executive presentation coach. I need to deliver a [PRESENTATION_LENGTH]-minute presentation to [AUDIENCE_TYPE] about [PRESENTATION_TOPIC]. My key message is [KEY_MESSAGE] and I want the audience to [DESIRED_OUTCOME]. Structure my presentation using the Situation-Complication-Resolution framework: define each section with its purpose, the key content points per section, transitions between sections, and a powerful closing that drives the desired action. Also advise on the ideal number of slides and the one slide that absolutely must not be skipped.
Write a Compelling Executive Summary Slide
Act as a business communication specialist. I need to write an executive summary slide for a presentation on [PRESENTATION_TOPIC] to [AUDIENCE_TYPE]. The full presentation covers: [FULL_PRESENTATION_SUMMARY]. The single most important message is: [KEY_MESSAGE]. Write the content for a one-slide executive summary that: contains no more than 5 bullet points, each under 12 words, leads with the recommendation or conclusion (not the background), uses language that resonates with a [AUDIENCE_LEVEL] audience, and could stand alone if the rest of the deck was not seen.