Showing 103 prompts
Rewrite a Blunt Email to Sound Professional
I have drafted an email that might sound too blunt or aggressive. Rewrite this draft to be extremely professional, polished, and collaborative, without losing the core firm message that we need this deliverable by [DEADLINE]. Original draft: [DRAFT_TEXT]. The recipient is [RECIPIENT_ROLE].
Summarize a 1-Hour Meeting into Action Points
I have raw, messy notes from a 1-hour strategic alignment meeting. Distill these notes into a clean, scannable bullet-list summary. Group the summary by the top 3 decisions made, and then explicitly list out the action items, assigning [TEAM_MEMBER_1] and [TEAM_MEMBER_2] where appropriate. Meeting notes: [MEETING_NOTES].
Give Constructive Feedback Without Conflict
I need to give constructive feedback to a direct report whose work quality has slipped recently due to [ISSUE_REASON]. Draft a conversational, empathetic, yet firm script for our upcoming 1:1 meeting. The goal is to correct the behavior without causing defensiveness and to outline a supportive path forward. Frame it using the Situation-Behavior-Impact model.
Write a Professional Email to a Senior Stakeholder
You are a professional communications coach. I need to write an email to [SENIOR_STAKEHOLDER_TITLE] at [COMPANY_OR_DEPARTMENT] about [EMAIL_PURPOSE]. The context is: [CONTEXT]. My desired outcome from this email is [DESIRED_OUTCOME]. Write a professional email that: opens with the most important information first (BLUF — Bottom Line Up Front), is appropriately concise for a senior audience, uses clear and direct language without being blunt, and ends with a single specific ask or next step. Maximum 200 words. Also suggest an effective subject line.
Write a Follow-Up Email After a Meeting
Act as a professional communications specialist. I just had a meeting with [ATTENDEES] about [MEETING_TOPIC]. The key decisions made were [DECISIONS], the action items are [ACTION_ITEMS], and the next steps are [NEXT_STEPS]. Write a follow-up email that: summarises the meeting in 3 bullet points, lists action items with clear ownership and deadlines, confirms the next meeting or checkpoint, and maintains a professional but warm tone. Subject line should be specific enough to be searchable later. Under 200 words.
Write a Difficult Email Delivering Bad News
You are an executive communications coach. I need to write an email delivering difficult news to [RECIPIENT_TYPE]: [BAD_NEWS_SUMMARY]. The recipient is likely to feel [LIKELY_REACTION] and my goal is to be honest, empathetic, and clear while maintaining the relationship. Write a structured email using the MADE format: Message (state the news clearly upfront), Action (what happens next), Detail (context and reasoning), and Empathy (acknowledge impact). Under 250 words. Also advise whether this should be delivered by email or a call first.
Rewrite a Long Rambling Email to Be Concise
Act as a business writing editor. Here is an email I have drafted that is too long and unclear: [DRAFT_EMAIL]. The core message I am trying to communicate is [CORE_MESSAGE] and the single action I want the reader to take is [DESIRED_ACTION]. Rewrite this email to be under 150 words: eliminate all unnecessary context, lead with the most important information, use plain language throughout, and make the call to action unmissable. Preserve the professional tone appropriate for [RECIPIENT_TYPE].
Write a Professional Apology Email
You are a professional communications advisor. I need to write an apology email to [RECIPIENT_TYPE] regarding [WHAT_WENT_WRONG]. The impact of my mistake was [IMPACT]. I want to apologise sincerely without being excessively self-critical or making excuses. Write an email that: acknowledges what happened specifically (no vague 'if you were offended' language), takes clear ownership, states concretely what I am doing to fix it or prevent recurrence, and closes by re-affirming my commitment to the relationship or deliverable. Under 180 words.
Write a Meeting Request Email That Gets Accepted
Act as a professional communications coach. I want to request a meeting with [RECIPIENT_NAME] who is a [RECIPIENT_ROLE] at [COMPANY]. The purpose of the meeting is [MEETING_PURPOSE] and the value for them is [VALUE_FOR_RECIPIENT]. Write a meeting request email (under 120 words) that: states the purpose in the first sentence, explains clearly what is in it for them, proposes a specific time or offers a scheduling link, and is easy to action in under 30 seconds. Also write the calendar invite description (under 80 words).
Write an Email to Escalate an Issue Professionally
You are a professional escalation communications coach. I need to escalate an unresolved issue to [ESCALATION_RECIPIENT] regarding [ISSUE_DESCRIPTION]. I have already tried [PREVIOUS_ATTEMPTS] to resolve it without success. The business impact of this remaining unresolved is [BUSINESS_IMPACT]. Write an escalation email that: summarises the issue and history objectively (no blame), clearly states the business impact, proposes a specific resolution or decision needed, and sets a clear timeline. Firm but professional — no emotional language. Under 220 words.
Write an Out-of-Office Reply That Manages Expectations
Act as a professional communications specialist. I am going to be out of office from [START_DATE] to [END_DATE] for [REASON_IF_SHARING]. I want an out-of-office reply that: sets clear expectations on response times, provides the right alternative contact for urgent matters, gives enough context without oversharing personal details, and reflects my professional tone. Write 3 versions: one for internal colleagues, one for external clients, and one for a longer leave (maternity, sabbatical, or medical) that is warm but boundary-setting.
Write a Sensitive Email About a Colleague's Behaviour
You are a workplace communication coach. I need to write an email addressing [COLLEAGUE_NAME]'s behaviour regarding [SPECIFIC_BEHAVIOUR] which is impacting [IMPACT_ON_WORK_OR_TEAM]. I want to address this professionally before escalating to HR or management. Write an email that: describes the specific behaviour (not the person's character), explains the impact clearly using factual language, makes a specific request for change, and invites a conversation rather than issuing a demand. Avoid accusatory language. Under 200 words. Should I send this by email or address it in person first?