Productivity & Systems
Task planning, SOPs, prioritization, and workflow automation
Use AI Tools to Reduce Email Time by 50%
You are an AI productivity coach. I spend [HOURS] hours per day on email and want to cut this significantly using AI tools. My email client is [EMAIL_CLIENT] and my main email time-drains are [EMAIL_TIME_DRAINS] (e.g. drafting, triaging, summarising threads, follow-ups). Recommend a set of AI tools and workflows covering: how to use AI to draft replies faster, how to summarise long threads, how to set up smart filters and rules, AI tools that integrate directly with my email client, and a daily email processing routine powered by these tools. Target: under [TARGET_TIME] minutes per day.
Build an AI-Powered Personal Assistant Workflow
Act as an AI tools and personal productivity architect. I want to use AI tools to function as a personal assistant for my work as a [PROFESSIONAL_ROLE]. My most time-consuming tasks that could benefit from AI assistance are [HIGH_TIME_TASKS]. My tools budget is [TOOLS_BUDGET] per month. Design an AI assistant workflow covering: which AI tools to use for which task types, how to chain tools together for complex workflows, how to give AI enough context to produce useful output consistently, time estimates for each AI-assisted task versus doing it manually, and the 3 AI habits that save the most time for professionals like me.
Build a Personal Prompt Library for Daily AI Use
You are a prompt engineering and AI productivity coach. I want to build a personal prompt library of reusable prompts for my daily work as a [PROFESSIONAL_ROLE]. My most frequent AI use cases are [FREQUENT_AI_TASKS]. Build a starter prompt library covering: 10 ready-to-use prompts for my most common tasks, a template structure for each prompt that includes role, context, task, format, and constraints, how to store and retrieve prompts quickly using [STORAGE_TOOL], and how to iterate and improve prompts over time. Include one master 'meta-prompt' I can use to generate new prompts on demand.
Set Up Notion as a Personal Productivity OS
Act as a Notion workspace design specialist. I want to use Notion as my personal productivity operating system for my work as a [PROFESSIONAL_ROLE]. I want to manage [MANAGEMENT_AREAS] (e.g. tasks, projects, notes, goals, reference library). Design a complete Notion workspace structure covering: the top-level page hierarchy, the databases I need and their properties, how tasks, projects, and notes link together with relations, a daily dashboard view I can open every morning, and how to avoid over-engineering it so it remains usable after the first week.
Use AI to Summarise and Act on Long Documents
You are an AI document processing and productivity coach. I regularly receive long documents — [DOCUMENT_TYPES] — that I need to understand and act on quickly. My current approach takes [CURRENT_TIME] minutes per document. Design an AI-powered document processing workflow covering: the best AI tools for summarising each document type, the prompt I should use to extract the most actionable insights, how to preserve the original document while working with the AI summary, how to handle confidential documents safely, and a before-and-after time comparison for this workflow.
Use AI to Accelerate Research and Competitive Analysis
Act as an AI research productivity coach. I spend significant time on research tasks as a [PROFESSIONAL_ROLE] — specifically [RESEARCH_TASKS]. I want to use AI to cut this time by at least 50%. Design an AI-powered research workflow covering: which AI tools are best for different research types (market research, competitive analysis, literature review, news monitoring), how to prompt AI for research that is reliable and well-sourced, how to verify AI research outputs before using them professionally, how to compile AI research into usable formats, and the most important caveat to remember when using AI for research.
Use Obsidian or Notion for a Personal Zettelkasten
You are a personal knowledge management and Zettelkasten specialist. I want to set up a Zettelkasten-style note-taking system in [PREFERRED_TOOL] (Obsidian or Notion) for my work as a [PROFESSIONAL_ROLE]. My goal is to connect ideas across [KNOWLEDGE_DOMAINS] and generate original insights over time. Design a Zettelkasten setup covering: the note types (fleeting, literature, permanent), the folder structure or tagging system, how to write a permanent note that captures a single idea in my own words, how to link notes meaningfully, and a daily 15-minute routine to process fleeting notes into permanent ones.
Use AI to Accelerate Report Writing
Act as an AI writing productivity coach. I regularly write [REPORT_TYPE] reports that take me [CURRENT_TIME] hours each. I want to use AI to cut this time significantly. Design an AI-powered report writing workflow covering: how to use AI to create a first-draft structure from my raw notes, the prompt to generate each section from bullet-point inputs, how to use AI to improve clarity and conciseness during editing, how to maintain my own voice and professional judgment in the final output, a before-and-after time comparison, and the one thing I must always do manually — never delegate to AI.